Congratulations on your award approval! Once you have been approved for funding you will receive a letter of notification (typically in the latter half of April). Please be aware the Sterling-Turner Foundation is on a calendar tax year and because of this our approved charities are paid on a quarterly basis in most cases. There is no defined payment schedule although it is in part determined by the charity’s tax year (financial year—fiscal) as described on the application form referencing the year funds are needed and when services will be rendered. For example a camp scholarship program might be paid out of our April or June distribution when possible. Should an emergency arise requiring the funding earlier in the year please contact our offices and speak with Patricia Stilley at 713-237-1117 extension 301. She will make note on the calendar and make the Board President aware of the situation.
Once funding has been received, we require that a letter of receipt be sent to our offices confirming the date of receipt, check number, amount and purpose for our records. We require a report letter be sent to our offices within nine (9) months of receipt of your granted funds detailing the usage of awarded funding. The template of this required report can be found on our website under the Letter Template tab as “Report” this template is the bare minimum required by the Internal Revenue Service by a charity in reporting on usage of funds to a donor. However, we do encourage charities to provide as much detail as possible on the usage of the funding gifted. You may use a different format as long as it includes at least as much information as provided on this Template and a more detailed description of the specific usage of the funding received from Sterling-Turner Foundation is appreciated. Please mail the report through the regular mail system, do not email the report. We cannot accept a general annual report in place of this specific funding reporting.
Please be aware that if a report is over due to our offices a charity may not submit a request again until the report has been provided.
Thank you and again congratulations on your award.